The Institute Housing Office is now accepting applications from
returning
Caltech Graduate Students for 2008-2009 on-campus housing assignments to be
decided by random lottery process.
To apply for the GRADUATE HOUSING LOTTERY, apply online at
http://www.housing.caltech.edu/grad
by 5:00 p.m. Thursday, May 1, 2008.
To be eligible for the lottery, applicants must be returning Caltech graduate
students who intend to be registered for at least first term, 2008-2009, and
must submit their application by, 5:00pm on Thursday, May 1, 2008. Student status
will be verified with the Caltech Registrar and Dean of Graduate Studies prior
to assignment confirmation. All housing fees must be paid up-to-date with the
Caltech Bursar by August 1, 2008, in order to receive final confirmation of a
2008-2009 housing assignment.
Students with "Special student" status are not eligible for the lottery but will
be considered for housing assignments if and when there is no Caltech student
waiting list.
The deadline for anyone to make changes to their application form before the
lottery is Thursday, May 1, 2008, at 5:00 p.m. Any changes made to the application
form after the lottery, but prior to when final room assignments are completed,
are subject to the approval of the Assignments Coordinator. Approval for changes to the application form will not be granted if
that change will place any other applicant at a disadvantage.
Any applications from returning Caltech graduate students received after the
lottery deadline will not be included in the lottery and will be added in
chronological order to the end of the post-lottery waiting list.
Incoming new graduate students whose applications are received after the new student
application deadline are not guaranteed housing, but are still given priority
over returning graduate students who apply after the lottery application
deadline.
The set bed space capacity for 2008-2009 on-campus graduate housing is
468. The
number of on-campus bed spaces needed to house the 2008-2009 new graduate
students who are guaranteed housing will not be available until the
application deadline. This number is expected to be approximately 215.
This leaves approximately 253 on-campus bed
spaces available for returning students.
Bed spaces are distributed as follows: four-bedroom apartments:
152 rooms,
two-bedroom apartments: 264 rooms, one-bedroom apartments: 29, and Avery
House:
23
rooms. Amenities and floor plans for each housing location type are available at
http://housing.caltech.edu/grad/.
Additionally, "off-campus housing" may be indicated as an additional housing
preference on the 2008-09 application form. These bed spaces are considered
Off-Campus Contracted Housing and are not included in the on-campus capacity.
Locations of off-campus housing bed spaces are not a set number and can change
from year to year depending on other Institute needs. All off-campus housing
is Caltech-owned and within walking distance of campus. The designated
off-campus housing for 2008-2009 includes furnished single private rooms located
at 1052 E Del Mar Blvd #11A, B, C & D; furnished
single studio units located at 250 & 252 S Catalina Ave; unfurnished one-bedroom units at 180
& 188 S Catalina Ave; and
unfurnished two-bedroom units at 229 S Wilson Ave.
There will be an increase of
approximately 4% in the 2008-2009 on- and off-campus
housing rental rates. The following monthly rates will be effective September 1,
2008 - August 31, 2009.
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CATALINA APARTMENTS -
FURNISHED
$515 Four-bedroom apartment (per room)
$610 Two-bedroom apartment (per room)
$1,220 Two-bedroom apartment (per unit)
$1,056 One-bedroom apartment (per unit)
Utilities not included in room rate. |
AVERY HOUSE - GRADUATE ROOMS
- FURNISHED
$652 Single - $684 Suite
$625
Meal plan (per term)
The meal plan is effective approximately 9/29/08 6/12/09, subject to change.
Room rate includes utilities except phone and cable. |
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OFF-CAMPUS HOUSING - FURNISHED
$515 Single room
$800 Studio apartment
Utilities not included in room rate. |
OFF-CAMPUS HOUSING - UNFURNISHED
$859 One-bedroom unit (couples only)
$1,087 Two-bedroom unit (families only)
Utilities not included in room rate. |
There is one bed per student, or one bed per student and non-Caltech spouse.
There is one lottery number per student or group of student applications.
Lottery odds are, in principle, the same or equal, for individual applications as
for group applications. Each applicant or group of applicants gets one
chance for one random number.
1. All incoming new students are exempt from the lottery process and are
guaranteed on-campus housing if their application is received by the deadline
and they supply at least two housing choices on the application form.
2. All returning student applications received by the deadline are randomly
assigned a number in the lottery process.
3. Lottery applications determined to be ineligible after the lottery will be
removed from the assignment process.
Applicants wanting to join as a group will be assigned one random number for the
group. Applying with a group does not help or hinder your chances for an
assignment; it only gives you and your group members the same random lottery
number and assignment ranking, offering the best opportunity of being assigned
to the same residence. A group must consist entirely of Caltech graduate
students and cannot exceed a total of 4 applications. It is the responsibility
of all group members, prior to the application deadline, to insure that any
group applications are mutually consistent and accurately reflect the intentions
of all members. Being in a group does not guarantee all group members the
assignment to the same residence unless the group currently resides together in
that residence. It is possible that single students or new groups may be split
between residences or decide to be placed on the waiting list if there isnt
enough room in the requested location type or within a specific apartment for
all members of the group. Group applications received from single students or
married Caltech student couples filing separate applications are assigned only
one lottery number per group.
Any two Caltech graduate students who are a
married couple or who reside
together as a domestic couple are defined as a Caltech student couple and are
eligible for assignment in either a one- or two-bedroom Catalina apartment by
order of their lottery number.
Applications received from Caltech student couples filing separate applications
are assigned only one lottery number per group.
The lottery is done by random process. Each application or group of applications
is issued one record in a database. Random numbers will be generated and each
record in the database will be assigned a random number between 0 and 1. That
random number, beginning lowest to highest, will determine the order used to
sort the housing applications or group of applications into sequential line for
the 2008-2009 housing assignments. The lottery is scheduled to take place on
Friday, May 16, 2008 by 5:00 p.m. at the Housing Office. The lottery ranking results
and guaranteed housing cut-off number will be posted at
http://housing.caltech.edu/grad/, and
at the Housing Office entrance on Friday, May 16, 2008 by 5:00 p.m.
Residents who do not enter the housing lottery or who do not make the guaranteed
housing cut-off will be required to vacate their on-campus housing by the end
of the 2007-2008 housing contract (July 31, 2008). Residents who are graduating
this June or who plan to vacate before July 31st must advise the Housing
Office at least 15 days before moving by submitting the Intent to Vacate/Room Move Form. There is no contract cancellation fee for
residents vacating during the summer period (May 1 - July 31, 2008).
The lottery determines only the ranking order for a bed space assignment, it
does not determine any specific housing assignment. The goal of the Housing
assignment process is to fairly and reasonably house as many graduate students
and their spouses in the smallest amount of bed spaces possible, and cause the
least amount of involuntary moves by current residents. Assignment policy is to
give any returning residents who make the cut-off for guaranteed housing, and
specify that they want to keep their assignment, the priority to remain in that assignment.
Residents who make the cut-off, but prefer to switch their assignment or are
moving in from non-Caltech Housing, will choose their own new assignment. The
Housing Office will not be making these assignments. These students will be
contacted by the Housing Office and given an appointment for Wednesday, May 21,
2008 to choose the space they would like to move into from the available
spaces.
Students with special disabilities and documented medical conditions that
require on-campus housing are assigned first.
You may cancel your 2008-2009 housing reservation without penalty through June
30, 2008. From July 1st through August 31st there will be a $150.00 fee to
cancel your housing reservation. After September 1, 2008 there is a $300.00
cancellation fee when a minimum of 15 days notice is give and a $500.00
cancellation fee when fewer than 15 days notice is given. To cancel, please
submit a
2008-09 Lottery Application
Cancellation Form.
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May 1st by 5:00 p.m. |
Deadline to submit graduate housing lottery
applications to the Housing Office |
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May 16th by 5:00 p.m. |
Housing Office will post lottery results and guaranteed
housing cut-off number |
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May 1st June 30th |
Notify Housing Office if vacating during the summer (Intent
to Vacate Form) |
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May 21st |
Appointments with Housing Office to choose alternate or new assignment |
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May 30th |
2008-2009 contracts due to the Housing Office, otherwise
fall
reservation will be forfeited |
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May 1st July 31st |
No cancellation fee for current 2007-08 housing contract |
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June 30th |
Last day to cancel 2008-09 housing reservation without penalty |
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July 1st Aug 31st |
There will be a $150.00 fee to cancel 2008-09 housing
reservation |
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July 31st |
End of 2007-08 housing contract. Last day for residents without
2008-09 housing assignments to vacate housing |
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July 31st Aug 5th |
Move period for residents with new housing assignments |
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September 1st |
Start of 2008-09 housing contract. All residents will be charged
for housing starting on September 1, 2008, regardless of actual check-in date |
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After September 1st |
If Resident terminates his/her contract with fifteen (15)
days written notice to Housing Office without cause or for any cause other than
a permissible cause as set forth in the grad contract, there is a fee of $300.00. If
Resident terminates his/her contract with less than fifteen (15) days written
notice to Housing Office without cause or for any cause other than a permissible
cause as set forth in the grad contract, there is a fee of $500.00. |
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