Emotional Support Animal Information
The Housing Office works closely with Caltech Accessibility Services for Students (CASS) and the Office of Residential Experience (ORE) to support students and staff with emotional support animals (ESAs) living on campus.
If you are a student, please contact Caltech Accessibility Services for Students (CASS) for more information about the process for registering for special accommodations. If you are a staff member living in Caltech Housing, please contact Human Resources Disability & Leave Unit for more information about the process for registering for special accommodations. Caltech Housing and the Office of Residential Experience (ORE) will not collect any medical information from students or staff members. All personal medical information should be submitted to CASS or HR for approval. Once CASS or HR has approved the need for ESA accommodations, they will inform Housing and ORE, and approved individuals will be contacted by Housing for the next steps outlined below.
Once the Housing office is notified of the approved accommodations, the resident will receive an email from either the Assistant Director of Undergraduate Housing (for undergraduate students and staff living in UG housing) or the Graduate Housing Manager (for graduate students and staff living in graduate or Postdoc housing) to set up a meeting to review the ESA agreement with the relevant Residential Life Coordinator or Apartment Manager. If the resident lives alone, this is the point when they may bring their ESA to campus. If the resident has roommates, they will need to complete the next step before the ESA moves into their unit.
If the resident lives in a unit with roommates, the Residential Life Coordinator or Apartment Manager will set up a meeting with the resident and any roommates to review the ESA Roommate Agreement with the full group so everyone understands the expectations and guidelines for maintaining an ESA on campus.
Once the resident has signed the ESA Agreement, the Housing Office will contact the resident to collect relevant information about the animal. Residents may use this form to submit the required information. Documentation that will need to be collected includes:
- A photograph of the ESA
- Proof that the ESA has all required vaccinations, including, but not limited to distemper and rabies
- Proof of current applicable licensure with the City of Pasadena (for dogs only)
- Proof of a spay/neuter certificate consistent with City of Pasadena Ordinance (for dogs only)
- Proof of current flea treatment plan